Project Administrator

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us

**Job Description**:
The Project Administrator position follows established procedures and guidelines for project execution and financial control, performs a wide variety of project support administration duties for assigned Business or project team(s).

Control of compliance with costs, deadlines and quality of the products or services involved. Monitoring physical and financial performance indicators of projects. Direct interface with internal and external customers, establishing a professional and partnership relationship for the smooth running of the entire project.

The participation in the project starts at the Order Entry level, continues during the planning, control, and execution of the project to assure the proper financial performance of the projects assigned, his/her participation for project financial closure is key.

**Responsibilities**:

- Verify the customer contract/purchase order against the project proposal, using the corresponding checklist. Review with details the accomplishment with standard terms and conditions notifying any deviation.
- Responsible for gathering and summarizing data to support orders according to Order Entry process, budget, and schedule forecasting for projects and for overall business team.
- Analyzes contracts to ensure compliance to company policy, government specifications and other requirements before doing the Booking approval of new sales. This work is done together with proposal and project management team.
- Financial control of projects tracking costs and expenses, identifying, and analyzing deviations when they occur.
- Interface with “Shipping Area” to trigger the process of issuing billing and shipping invoices, paying attention to the tax conditions provided by law.
- Provide the projects invoicing information on monthly basis, indicating the amounts per BU´s per project to be invoiced in th system and the final invoice to be delivered to the customer.
- Keep updated administration tools (IFS) for projects administration indicating the accumulated amounts per customer invoices per project.
- Keep contact with the customer for the invoicing planning, define the required supports and particular procedures to be used to fulfill the customer standards so that RA shall receive the payments on time.
- Interface with all other strategic and support areas of the company, such as Sales, Purchasing, Operations (Assembly, Warehouse, Shipping), Tax, Logistics, Accounting and Finance.
- Ensure the correct maintenance of values and dates in the ERP system, providing accuracy in billing and recognition information.

Basic Qualifications:

- Bachelor's Degree in Administration, Industrial Engineering or equivalent field.
- English speaking and writing skills (Intermediate).
- Microsoft PowerPoint, MS Word, Excel, and Outlook 365 working knowledge is required
- English (Intermediate or Advanced)
- 4+ years of experience in this function.