Administrative Assistant

Job Summary:
**Responsibilities**:

- Organize and schedule meetings and appointments.
- Answer calls and greet all clients and visitors with professionalism and etiquette.
- Assist in the preparation of regularly scheduled reports regarding transportation, supplies, petty cash, and credit card statements.
- Order and deliver office supplies.
- Book travel and hotel arrangements as needed.
- Provide support to visitors.
- Provide information by answering questions and requests.
- Manage the access control process and deactivation.
- Assist with onboarding coordination.
- Coordinate repairs to office equipment.
- Manage the purchase processes, creating invoices and quotes as requested.
- Provide support at Auxis Peak fairs by quoting and ordering products.
- Control the access and registration process for visitors, vendors, and employees, ensuring compliance with company policy.
- Maintain accurate and up-to-date human resource files, records, and documentation.
- Provide support for occupational health tasks.
- Supports the facilities administration.

Skills and Experience:

- English-Spanish Language (Oral and written proficiency of 80% or higher) (B2 level in English).
- High School Diploma or Technical Degree.
- Strong knowledge of MS Office tools.
- Strong work ethic, honesty, and loyalty with strong values.
- Must be detail-oriented, paying attention to details and making a conscious effort to understand causes rather than just effects.
- Able to effectively work in stressful environments and handle situations with frequently changing priorities.
- Must communicate professionally (both orally and in writing) when dealing with employees, management, vendors, and clients.
- Must possess strong analytical skills.
- Organizational, multi-tasking, and prioritizing skills.
- Must be a team player and interact effectively with staff at all levels of the company and its operating units.
- Strong initiative to follow up on pending issues and organize assigned work.
- Ability to handle confidential material with sensitivity.