Payroll Intern

Job Summary:
The Payroll Intern will assist the Payroll and HR departments with administrative and organizational tasks, supporting payroll processing and compliance while gaining hands-on experience in payroll and HR functions. This role focuses on developing key technical and administrative skills as part of the SENA apprenticeship program.

**Responsibilities**:
**Payroll Support**:

- Set up and maintain payroll calendar reminders for key dates and deadlines.
- Organize and manage digital payroll files, ensuring they are easily accessible.

**Compliance & Reporting**:

- Input approved vacation balances into HR systems or spreadsheets under supervision.
- Prepare payroll deduction and leave records for bi-monthly submission to payroll providers.
- Flag any unusual data for review by the Payroll Lead.

**Timekeeping & Data Integrity**:

- Perform preliminary checks on timesheets for accuracy (e.g., overtime and sick leave).
- Assist in onboarding and offboarding employees in the timekeeping system.

**Vendor & Alliance Management**:

- Maintain a list of payroll and benefits vendors, including contact details and agreements.
- Draft standard notifications for vendor updates regarding new hires or terminations.

**Benefits Administration**:

- Log benefit usage data for quarterly reviews.
- Organize and prepare benefits-related invoices for Payroll Lead review.

**Payout Processes**:

- Maintain checklists for payout requirements to streamline the review process.

**Wage Attachments (Embargos)**:

- Keep embargo records updated and organized, including calculations and new attachments.

**Vacation Balances**:

- Update vacation trackers, ensuring records are accurate and discrepancies flagged.

**Support to HR**:

- Gather required documents for new hires to streamline onboarding processes.
- Log and track payroll-related inquiries to ensure timely follow-ups.

Skills and Experience:
**Technical Career Requirements (SENA)**:
**Academic Background**:

- Active student in the final stages of a **technical or technologist program** in one of the following areas:

- Human Resources Management.
- Administrative Assistance.
- Business Administration.
- Accounting and Finance.
- Payroll or Labor Administration.**SENA Apprenticeship Program**:

- Must be enrolled in the SENA program or eligible for a SENA apprenticeship contract with private/public univeristies.**Technical Skills**:

- English - Spanish Language (Oral and writing 80 % or higher), (B2 or above).
- Basic knowledge of payroll processes and labor law in Colombia.
- Proficiency with Excel (intermediate level) and Microsoft Office 365.
- Familiarity with timekeeping or HR software is an advantage.**Administrative Skills**:

- Strong organizational skills to manage files and data (digital and physical).
- Basic document preparation, such as payroll summaries or compliance reports.**Soft Skills**:

- Attention to detail for accurate data entry and reporting.
- Effective communication skills, both written and verbal.
- Ability to learn quickly and adapt to a fast-paced environment.**Desirable Experience (Not Mandatory)**:

- Previous internship or practical experience in an administrative or HR support role.
- Exposure to payroll processes or benefits administration is a plus.

About Auxis:
**Additional Data**:
**Benefits**:

- Birthday off.
- Prepaid medical plan.
- Life insurance plan.
- Career path planning.
- Access to a library of courses and certifications.
- Additional professional development opportunities.**Location**:

- Barranquilla, Colombia.**Reports to**:

- Payroll Lead.**Work Environment**:

- Collaborative team setting with exposure to payroll systems and HR operations.
- Dynamic, multicultural work environment with opportunities to interact across regions.**Development Opportunities**:

- Gain hands-on experience in payroll, compliance, and HR practices.
- Work under the mentorship of experienced professionals in a supportive environment.
- Develop technical skills and knowledge with potential career growth in the HR and payroll fields.**Key Regions**:

- Costa Rica, Colombia, Mexico.