Receptionist/accountant

**Duties and Responsibilities**

List the job essential or most important functions and responsibilities. Include all important

aspects of the job whether performed daily, weekly, monthly, or annually, and any that occur at irregular intervals.

Receptionist Duties:

- Greet and welcome visitors, providing a professional and friendly atmosphere.
- Manage the access control system, granting access to vendors and visitors.
- Answer and direct phone calls efficiently.
- Monitor and open the gates for incoming deliveries.
- Communicate with relevant departments as needed.
- Maintain and update company directories and contact lists.
- Review multiple calendars for scheduled deliveries, interviews and other appointments.

**Accounting Duties**:

- Save and upload invoices and work order completion documents to NetSuite.
- Process payroll for temporary employees and send it to the staffing company.
- Generate daily job allocation labor reports.
- Review labor allocations and summarize by job.
- Handle uniform complaints.
- Determine the number of LC transfers needed for the following week.
- Prepare daily LC transfer paperwork.
- Evaluate inventory levels at each location.
- Assist with the distribution of the weekly production schedule.
- Enter production data, including quantities, downtime, root cause, efficiency, and scrap

information, into NetSuite.
- Update actual labor minutes in NetSuite for work order completion.
- Create job status reports using NetSuite reports.
- Assist with month end close

**Qualifications**

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill,

and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.
- 2-3 years of administrative/accounting experience
- Strong communication and interpersonal skills
- Experience in ERP systems.
- Ability to multitask and prioritize tasks.
- Proficiency in Microsoft Office 365.
- Bilingual, English/Spanish required.

**DEVICE SPECIFICATION**
- **Minimum 16 gigs of RAM**:

- **I5 processor**:

- **SSD - any kind
- minimum 256**:

- **Prefer Windows 11 professional**

**Additional Notes**:

- **High Speed Internet Required**

Application Deadline: 16/10/2024
Expected Start Date: 16/10/2024