Finops Coordinator Ii

At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

The FinOps Coordinator II is a key member of the team responsible for providing excellent customer service through the accurate and timely control of the reception and emission of the billing process. As a primary point of contact for questions related to the invoicing process from both internal and external stakeholders, the Financial Operations Analyst must provide accurate information related to billed and unbilled invoices, billing process delays, process status for fuel suppliers, provide physical and electronic documentation when it is requested and to collaborates directly with the commercial departments in order to comply with the customer and supplier requirements.

This position is responsible for the general reception of supplier invoices (fuel and non-fuel), must analyze supplier documentation such as bills, fuel tickets and fiscal information, in addition, must control and audit the electronic invoice process for both reception and emission process using the electronic platforms approved by the organization.

This position Is also in charge of the preparation and gathering of the information necessary for the billing team to proceed with the respective invoicing process and make sure that all the invoices sent to our customers meet the respective fiscal requirements. In addition, also must provide appropriate support and information to other operating departments such as Commercial Team, Supply team, Accounting and Accounts payables, Sales Teams and external auditors.

Finally, this position is also responsible of analyze current procedures and Information flows to provide automation ideas and identify areas of continues improvement to the billing process.

KEY RESPONSIBILITIES
- Daily monitoring of the reception of invoices from fuel and non-fuel suppliers
- Daily monitoring of the emission of sales invoices sent to our valued customers.
- Compliance verification of the fiscal requirements during the reception and emission of electronic invoices.
- Daily monitoring to the platforms for electronic invoices.
- Manually validation of the fiscal invoices rejected by the Government.
- Review and verification of all supporting documents related to the invoicing process.
- Contact suppliers and request backup documentation related to invoices not received.
- Collaboration and be the point of contact for other WFS Corp departments requests.
- Create tickets to request technical assistance to the IT team or Edicom’s Team
- Obtain and keep fiscal accurate data for billing purposes.
- Field questions from internal and external associates, keeping management apprised of issues and concerns while responding timely and accurately.
- Maintain reports and logs intended to ensure completeness of incoming data, track status of exceptions, ensure regulatory compliance.
- Coordinate cross functionally to improve the department’s efficiency and effectiveness.
- Identify opportunities for continuous process improvement and automation.
- Participate actively during the system implementation of new regulations that affect the electronic billing process.

REQUIREMENTS
- More than 1 years' experience in similar roles.
- Intermediate English level
- Experience in office tools.

PREFERRED
- Experience in public tenders and use of the Electronic Invoices Colombian platforms.
- Experience in fuel management and knowledge of the Colombian fuel regulatory framework. Knowledge of the price structure managed in Colombia with their respective taxes and fees.