**Job Title**:Executive Assistant
**Position Type**: Contract, Full-Time, Remote
**Working Hours**: US - MST/ CST

**About Pavago**

**Responsibilities**:

- **Managing calendar and meeting schedule**: Coordinate and manage appointments, meetings, and events, ensuring efficient use of time and resources.
- **Managing accounts payable and receivable**: Handle all aspects of accounts payable and receivable, including processing invoices, payments, and reconciliations.
- **Scheduling freight pickups for outbound shipments**: Coordinate logistics and schedule freight pickups for outbound shipments to ensure timely delivery.
- **Corresponding with clients about orders**: Communicate with clients regarding order status, shipment details, and any inquiries or concerns they may have.
- **Onboarding new clients**:Facilitate the onboarding process for new clients, ensuring smooth integration and providing necessary support.
- **Managing employee time clocks, payroll, and legal paperwork**:Oversee employee timekeeping systems, process payroll accurately and on time, and maintain compliance with legal requirements.
- **Interviewing, negotiating salaries, and onboarding new employees**: Conduct interviews, negotiate salaries, and facilitate the onboarding process for new hires to ensure a seamless transition.
- **Ordering supplies for employees, warehouse, and office**: Procure and manage inventory of supplies for employees, warehouse operations, and office needs, ensuring adequate stock levels.

**What Makes You a Perfect Fit**:

- **Bilingual Communication**: Utilize proficiency in both English and Spanish to facilitate effective communication with stakeholders, team members, and executive/board members.
- **Complex Problem Solving**:Prioritize and resolve complex issues using a collaborative and adaptable approach, ensuring efficient resolution within established timelines.
- **Project Management**:Proactively manage multiple projects with varying timelines and budgets, ensuring adherence to project milestones and resource allocation.
- **Relationship Building**: Cultivate strong interpersonal relationships with stakeholders, including team members and executive/board members, fostering collaboration and mutual understanding.

**Required Experience & Skills**:

- **Experience Requirements**: Minimum 5-10 years of experience providing high-level executive assistance in fast-paced environments, supporting executive-level professionals with administrative tasks, project coordination, and confidential correspondence management.
- **Language Skills**: Fluent in both English and Spanish, capable of communicating effectively and confidently in both languages, facilitating seamless interaction with diverse stakeholders.
- **Educational Requirement**:Bachelor's Degree in a relevant field, providing a foundation in organizational management, communication, and critical thinking skills necessary for supporting executive leadership effectively.

**Interview Process**:

- **Initial Phone Call**: Engage in a brief conversation to understand your experience and suitability for the role.
- **Video Interview**: Delve deeper into your professional background and assess your skills in a 30-minute call.
- **Practical Assessment**: Showcase your creative abilities through practical tasks relevant to the role.
- **Final Interview**: Have a comprehensive discussion with our client to ensure mutual alignment.
- **Background Checks**:Conduct swift verification of your references and past employment details.

**Ready to Apply?