Virtual Executive Assistant

hace 2 semanas

Desde casa, Colombia Roads Consulting A tiempo completo

The job purpose of the Executive Assistant is to provide comprehensive support to the Executive in managing their daily and quarterly tasks while aligning with the company's overarching goals. The Executive Assistant is expected to possess key qualities such as promptness, organization, attention to detail, flexibility, patience, and determination.

In this role, the Executive Assistant will be responsible for working effectively both independently and as part of a team. The daily responsibilities will involve interacting with the Executive’s clients, vendors, external partners, and on-site coworkers. As a Remote Executive Assistant, the primary objective is to facilitate the seamless coordination of Executive 's schedules, communications, and administrative functions. This support will be provided remotely, aiming to optimize Executive 's time and enhance overall operational efficiency.

REQUIRED QUALIFICATIONS

Education
- College Diploma: Administrative Management Careers
- Desirable Master

Training or Expertise
- High English level (Well spoken, well written)
- Strong Microsoft Office skills
- Google and Microsoft calendars management, Dropbox
- Software Knowledge of **Doorloop, Buildium, AppFolio, QuickBooks is a Plus.**

**Experience**:

- 3 or more years of experience working as an executive/administrative assistant (Desirable remotely for USA-based companies)
- Experience strategically supporting multiple senior leaders.
- Desirable experience on **Real State/ Property Management**

JOB FUNCTIONS
- Calendar Management: Coordinate and synchronize the Executive’s calendars, appointments, meetings, travels, and events to maximize efficiency and minimize conflicts. Coordinating and scheduling appointments with potential home sellers. Organizing Executive's weekly schedule.
- Phone Communication: Handle incoming and outgoing calls, answering clients’ questions, and concerns, taking messages, and facilitating communication and appointment scheduling as necessary. Handling and scheduling phone calls and in-person meetings. Following up on leads and managing client interactions.
- Time Optimization: Assist the Executive in optimizing their schedule, identifying opportunities to enhance productivity and time management.
- File Organization: Maintain and organize digital files, documents, and records to ensure easy accessibility and efficient retrieval.
- Documentation and Paperwork: Prepare, review, and complete necessary documentation, contracts and paperwork for Real State, ensuring accuracy and compliance.
- Business Management Support: Provide administrative support in various business management tasks, including but not limited to customer service and support, billing, and basic accounting procedures. Writing and mailing out payments and checks. Handling mass Saves inquiries.
- Utility Management: Calling utility companies such as National Grid to verify tenant information on electric and gas bills.
- Presentation Creation: Develop presentations for the company ensuring they are creative, accurate, and adhere to brand guidelines.
- Invoicing: Generate invoices as required.
- Event Registrations: Manage registrations for events as needed.
- Travel Management: Book flights, hotels, and restaurants, focusing on value and efficiency.
- Rental Properties Management: Collecting rent and managing rental property finances. Familiarity with property management tasks.
- Market Research: Conducting real estate market research and analysis. Gathering information on potential investment properties and client prospects.
- Vendor Communication: Following up with various vendors such as town hall, city hall, waste and trash department, and attorney's office.
- Liaison and Coordination: Acting as a liaison between bookkeeper, employees, property managers, contractors, brokers, and vendors.
- Financial Management: Bookkeeping and accounting knowledge/experience. Making online payments to subcontractors and vendors.
- Communication and Social Media: Managing social media platforms and coordinating with media company for content uploads.
- Personal Assistance: Handling personal and work-related gifts, birthdays, vacation scheduling, and anniversary reminders. Scheduling time for exercise, hobbies, and personal development.
- Task and Data Management: Task management and organization, including data entry and maintaining contact lists. Entering contacts on CRM and keeping track of deadlines and appointments.
- Real Estate Support: Coordinating interior design stagers for homes and properties. Tracking new real estate listings. Interviewing clients for testimonial videos for the company's portfolio.

REQUIRED SKILLS
- 3 or more years of experience working as an executive/ administrative assistant (Desirable remotely for USA-based companies)
- Experience (3 or more years) working as an executive assistant, preferably within a Real State or Property Management environment.
- Knowledge of Real State or Property Managemen

  • Executive Assistant

    hace 4 días

    Desde casa, Colombia Roads Consulting A tiempo completo

    The job purpose of the Executive Assistant is to provide comprehensive support to a Doctor in managing her daily and quarterly tasks while aligning with the company's overarching goals. The Executive Assistant is expected to possess key qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role,...

  • Executive Assistant

    hace 4 semanas

    Desde casa, Colombia Bold Business A tiempo completo

    We are seeking a highly experienced and talented Executive Assistant to enable our entire Executive Management team to deliver top results by providing crucial administrative and operational support. The right individual for this role will be a strong tactical thinker with the innate ability to be proactive, adaptable and flexible. They will have a strong...

  • Executive Assistant

    hace 4 semanas

    Desde casa, Colombia Bold Business A tiempo completo

    We are seeking a highly experienced and talented Executive Assistant to enable our entire Executive Management team to deliver top results by providing crucial administrative and operational support. The right individual for this role will be a strong tactical thinker with the innate ability to be proactive, adaptable and flexible. They will have a strong...

  • Executive/ Administrative Assistant

    hace 4 semanas

    Desde casa, Colombia Roads Consulting A tiempo completo

    REQUIRED QUALIFICATIONS Education - A bachelor's or master’s degree in business administration, communications, or any related Administrative management career. Training or Expertise High English level (Well spoken, well written) High Spanish level (Well spoken, well written) Strong Microsoft Office and Google Suite skills Experience +2 years of...

  • Social Media Virtual Assistant

    hace 5 días

    Desde casa, Colombia Paired A tiempo completo

    Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located. Our client, a fast-growing online business, is seeking a...

  • Executive Assistant

    hace 4 semanas

    Desde casa, Colombia Roads Consulting A tiempo completo

    Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. Modern Beauty Con is the esthetics conference that helps injectors build safe and profitable practices. Roddy MedSpa is the premiere medical spa for celebrities whose face is their number one asset. **Job Purpose**:The Executive Assistant...

  • Virtual Office Assistant

    hace 4 semanas

    Desde casa, Colombia Roads Consulting A tiempo completo

    **Job purpose** The Remote Virtual Assistant for our law office is a crucial role that involves providing reliable and efficient support to ensure the smooth functioning of daily operations. The Virtual Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, you will work...

  • Virtual Assistant

    hace 4 días

    Desde casa, Colombia Staffaro A tiempo completo

    **Responsibilities**: - Provide administrative support to the executive team by managing calendars, scheduling appointments, and coordinating meetings - Organize and maintain documents and records - Assist with special projects as needed - Handle sensitive and confidential information with discretion - Plan and coordinate travel arrangements - Prepare...

  • Virtual Sales Executive

    hace 2 días

    Desde casa, Colombia Global Guard Insurance, Inc. A tiempo completo

    Are you considering a work-from-home career or looking to advance in your current role? Discover how to become a successful virtual sales executive, the essential skills required, and strategies for career advancement and increased earning potential. - **PLEASE SEND YOUR RESUME IN ENGLISH**: - **PLEASE DO NOT APPLY IF YOU ARE CURRENTLY EMPLOYED OR WORKING...

  • Virtual Sales Executive

    hace 3 días

    Desde casa, Colombia Global Guard Insurance, Inc. A tiempo completo

    Are you considering a career as a work-from-home sales agent or looking to advance in your current role? Discover how to become a successful virtual sales executive, the essential skills required, and strategies for career advancement and increased earning potential. - **PLEASE SEND YOUR RESUME IN ENGLISH**: - **PLEASE DO NOT APPLY IF YOU ARE CURRENTLY...

  • Spanish/ Bilingual Virtual Admin Assistant

    hace 5 días

    Desde casa, Colombia TVAG LLC A tiempo completo

    **We're looking for exceptional Administrative Assistants to join our growing team immediately!** **Note: Resumes should be in ENGLISH** **Duties and Responsibilities include but are not limited to**: - Document filing and organization - Make travel arrangements and book accommodations - Schedule meetings - Manage a contact list - Prepare customer...

  • Full-time Virtual Assistant and Task Manager

    hace 4 semanas

    Desde casa, Colombia RIX Enterprise A tiempo completo

    At RIX Enterprise, we are a forward-thinking marketing agency dedicated to providing innovative solutions for businesses across various industries. We specialize in crafting strategic marketing campaigns that drive results and foster growth for our clients. **To be considered please submit a short voice recording along with your resume responding to the...

  • Administrative Assistant

    hace 4 semanas

    Desde casa, Colombia PermitFlow A tiempo completo

    **About PermitFlow**: We’ve raised $5.5m+ led by Initialized Capital, Y Combinator, and the founders and executives from Zillow, PlanGrid, Thumbtack, Opendoor, Bluebeam, Uber, Twitter, HubSpot, Procore, Yelp, Brex, and more. Our team is remote first and consists of architects, structural engineers, permitting experts, and workflow software specialists,...

  • Part-time Virtual Assistant and Task Manager

    hace 4 semanas

    Desde casa, Colombia RIX Enterprise A tiempo completo

    AAt RIX Enterprise, we are a forward-thinking marketing agency dedicated to providing innovative solutions for businesses across various industries. We specialize in crafting strategic marketing campaigns that drive results and foster growth for our clients. **To be considered please submit a short voice recording along with your resume responding to the...

  • CEO Executive and CRM Assistant

    hace 4 semanas

    Desde casa, Colombia Remotivate LLC A tiempo completo

    Hello, Executive Assistants! We're Emma and Jordan, the Co-Founders of Gameway. Gameway is the world’s first premium video game lounge located in airports. We revolutionize airport travel by making the start of your journey fun and entertaining. Based on how much time you have until your next flight, you can enjoy a first-class video game experience to...

  • Executive Assistant

    hace 4 semanas

    Desde casa, Colombia Recruiting Smarter A tiempo completo

    **Position Overview**: We are seeking a dynamic and proactive Executive Assistant with a strong foundation in accounting to support our team across various segments of the company. This role demands a professional who can manage entry-level accounting responsibilities with efficiency and precision. **Key Responsibilities**: - Financial Data Management:...

  • Asistente Ejecutiva Bilingüe para CEO Corporativo

    hace 4 semanas

    Desde casa, Colombia ProcesosBilingues A tiempo completo

    Asistente ejecutiva Bilingue para CEO Corporativo - Remoto Descripcion del cargo: - Asistente ejecutiva bilingue con experiecia y capacidad de trabajo alto y todas las funciones que apliquen como es el agendamiento, administracion del tiempo, seguimiento de reuniones, eventos, canales y demas temas administrativos pertinentes a un presidente...

  • HR Assistant

    hace 4 semanas

    Desde casa, Colombia Bold Business A tiempo completo

    We are currently seeking an enthusiastic and dedicated **HR Assistant **to join our fun, fast-paced, growing team to support our HR operations. As an HR Assistant, you will play a vital role in the day-to-day operations of the Human Resources department. The HR Assistant, will work closely with our HR team to handle various administrative and generalist...

  • Bilingual Part Time Digital Executive Marketing

    hace 4 semanas

    Desde casa, Colombia ProcesosBilingues A tiempo completo

    We are a real state brand established in Florida and we are looking to hire, to work remotely - *Executive Marketing Assistant*_ **Job Description**: Manage all tasks related to the marketing of the Karla Jaimes Real Estate brand including Facebook, Instagram, YouTube, website, off-line marketing (postcards/mailers) **Requirements**: - Advanced...

  • Legal Assistant

    hace 5 días

    Desde casa, Colombia Virtual Staffing LLC A tiempo completo

    Legal administrative assistants perform secretarial and administrative duties in law offices or offices that work with legal documents (e.g. Real estate companies, land title offices, the court system). These agents handle tasks such as formatting legal correspondence, and/or reviewing and proofreading outgoing documents. **Requirements**: - A senior law...