AI-Fluent Operations Coordinator
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AI-Fluent Operations Coordinator
(Remote | PST Schedule)
Job Overview
We are seeking an organized and proactive AI Fluent Operations Coordinator to support daily operations in a remote environment. The role includes administrative coordination, scheduling, communication, documentation, and task tracking while leveraging AI tools to improve efficiency and workflows.
Key Responsibilities
- Manage calendars, meetings, and scheduling across time zones (PST alignment required)
- Handle inbox management and draft professional email communications
- Prepare documents, reports, and maintain organized digital files
- Perform data entry and maintain records in spreadsheets, CRMs, or databases
- Coordinate with internal teams, clients, and vendors
- Track tasks, deadlines, and project timelines
- Use AI tools (e.g., ChatGPT) to draft communications, summarize information, and support workflow automation
Requirements
- Experience as virtual assistant or administrative support, operations coordination, or similar roles
- B2 English proficiency or higher
- Availability during PST business hours
- Strong organizational and communication skills
- Ability to work independently in a remote environment
- Comfortable using AI tools to improve productivity
Technical Skills
- Google Workspace or Microsoft Office
- Project management tools (Asana, Trello, ClickUp or similar)
- Communication tools (Slack, Zoom)
- Basic CRM familiarity preferred
- Reliable internet connection and remote work setup
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