Executive Assistant
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About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level support to senior leadership within a fast-paced, global organization.
This role requires a trusted partner who can manage complex calendars, coordinate travel, oversee administrative processes, and serve as a key point of coordination across multiple stakeholders. The ideal candidate thrives in dynamic environments, anticipates needs, exercises sound judgment, and ensures seamless day-to-day operations.
Key Responsibilities
- Manage complex executive calendars and scheduling across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
- Prepare expense reports and support expense management processes.
- Organize meetings, leadership reviews, and executive events.
- Prepare presentations, reports, agendas, and meeting materials.
- Track action items and ensure timely follow-up on priorities and commitments.
- Manage confidential information with discretion and professionalism.
- Support communication and coordination across internal and external stakeholders.
- Provide administrative and operational support to senior leaders and leadership teams.
- Identify opportunities to improve processes, organization, and efficiency.
Qualifications
- 5+ years of experience supporting senior leaders as an Executive Assistant, Executive Administrative Assistant, or similar role.
- Experience supporting Director, VP, C-Suite, Managing Director, CEO, or other senior leadership stakeholders.
- Advanced calendar management experience.
- Strong experience coordinating domestic and international travel.
- Experience managing expense reports and administrative processes.
- Strong written and verbal communication skills in English.
- Excellent organizational, problem-solving, and prioritization skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite, Outlook, Teams, and collaboration tools.
Preferred Qualifications
- Experience supporting leaders within advertising, media, communications, marketing, consulting, or other professional services environments.
- Experience working in multinational or global organizations.
- Familiarity with expense management tools such as Concur.
- Experience coordinating across regional or international teams.
What We're Looking For
- Highly proactive and resourceful.
- Strong attention to detail.
- Ability to anticipate needs before they arise.
- Professional, adaptable, and solutions-oriented mindset.
- Comfortable working with senior executives and handling confidential information.
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