Executive Assistant

We’re hiring a full-time Executive Assistant to support a fast-paced executive with a wide range of business and administrative responsibilities. This role blends high-level organization, communication, and project coordination. You’ll manage scheduling, inboxes, travel logistics, and ongoing priorities, ensuring the executive can focus on high-impact decisions. The ideal candidate is proactive, detail-obsessed, and comfortable juggling multiple projects across time zones. Full-time. Fully remote. Must be ENGLISH-SPEAKING.

Hours: 9am-5pm CST.

Key Responsibilities:

• Manage the executive’s calendar and schedule across time zones, ensuring meetings are properly prioritized and prepared for.
• Monitor and organize the executive’s inbox daily, flagging priorities, drafting replies, and maintaining clear communication systems.
• Coordinate travel logistics, including flights, accommodations, and itineraries.
• Track tasks and projects using internal tools (e.g., Asana, ClickUp, or Notion) to ensure deadlines are met.
• Serve as the executive’s right hand, anticipating needs and resolving issues before they arise.
• Conduct light research, compile notes, and summarize key points for decision-making.
• Draft and proofread correspondence, reports, and presentations.
• Manage recurring tasks such as expense tracking, invoicing, and vendor coordination.
• Maintain confidentiality and exercise discretion with sensitive business and personal information.
• Create systems and documentation to streamline workflows and improve communication efficiency.

Key Qualifications:

• 2+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
• Strong written and verbal English communication skills.
• Proven experience managing calendars, inboxes, and complex schedules.
• Highly organized, detail-oriented, and proactive with follow-through.
• Tech-savvy and quick to learn new software tools.
• Able to work independently and adapt to shifting priorities.
• Must own and be able to use a working computer with high-speed internet.
• Must be ENGLISH-SPEAKING.

Nice to Have:

• Experience supporting founders, executives, or leadership teams.
• Background in startups, professional services, or tech environments.
• Familiarity with CRM tools and project management platforms.