Coordinator, Asset and Fleet Management

COORDINATOR, ASSET AND FLEET management

The Asset and Fleet Management team, within the Project Delivery Excellence (PDE) function at WSP Canada, is seeking a Coordinator to support day-to-day operations, reporting, systems administration, and continuous improvement initiatives. This role will assist the Deputy Vice President, Fleet Managers , and Asset Management Director with activities related to fleet , equipment, vessels, telematics , SharePoint content management, process documentation, data analysis, and stakeholder coordination.

We are looking for a proactive, detail-oriented self-starter who is comfortable working with data, systems, and cross-functional teams, and who is willing to learn the operational and regulatory requirements needed to help ensure WSP remains compliant with applicable internal standards and Transport Canada requirements.

RESPONSIBILITIES

Reporting

• Build, maintain, and enhance Power BI dashboards and reports for the team’s SharePoint site related to fleet, telematics, vessels, equipment, utilization, compliance, safety, and financial performance.
• Prepare operational, financial, and compliance reports related to assigned areas of responsibility.
• Collect, validate, reconcile, and analyse data from internal systems, telematics platforms, vendor portals, and fleet or asset management tools.

System Maintenance and Support

• Ensure telematics devices are activated, assigned, monitored, and functioning across vehicles in Canada.
• Support troubleshooting, ticket follow-up, user support, and vendor coordination for systems such as Geotab, Asset Infinity, ESIS, SharePoint, and other fleet or asset management platforms.

SharePoint, Process Documentation and Communications

• Build, organize, and maintain the Asset and Fleet Management SharePoint site, including libraries, pages, trackers, templates, procedures, training materials, and reference documents.
• Draft, update, format, and maintain policies, standard operating procedures, process maps, quick reference guides, and communications for internal stakeholders.
• Prepare clear communications, meeting materials, presentations, and follow-up summaries to support team initiatives and stakeholder engagement.

Equipment Management System Integration

• Support ESIS migration tasks, including document review, data preparation, validation, and manual processing when a technical solution is not available.
• Support Power BI, Asset Infinity, and other compliance reporting requirements, including report programming, testing, distribution, and follow-up when required.
• Contribute to Asset Infinity data governance, data cleansing, record standardization, quality control, and ongoing maintenance.
• Coordinate with HSSEQ and operational teams to obtain, organize, and maintain equipment safety documentation and related compliance records.

Other

• Assist the team with ad hoc requests, special projects, meeting coordination, action item tracking, document preparation, data collection, and other operational support needs.

Education & Experience

• College diploma or equivalent related experience in business administration, data analysis, fleet management, asset management, logistics, operations, or a related field.
• 5 - 7 years of experience supporting fleet, asset management, logistics, operations, reporting, compliance, or system administration activities.
• Experience working with internal stakeholders, vendors, data systems, process documentation, and operational reporting is considered an asset.

Technical Skills

• Proficient in Microsoft Excel, Power BI, SharePoint, PowerPoint, and other Microsoft 365 tools.
• Experience building or maintaining SharePoint sites, document libraries, lists, trackers, pages, and structured content repositories.
• Preferred experience using telematics, fleet management, asset management, or equipment management platforms, including data exports and report generation.
• Ability to work with large datasets, validate information, identify errors, and present findings clearly.

Soft Skills

• Ability to translate data, process requirements, and operational information into clear recommendations and practical actions.
• Highly organized, proactive, resourceful, and able to manage multiple priorities.
• Collaborative approach with the ability to work effectively with regional teams, corporate functions, vendors, and leadership stakeholders.
• Bilingualism in English and French is preferred; strong English communication skills are required.

#Colombia

#LI-MP1

Title: Coordinator, Asset and Fleet Management

Location: Colombia

Requisition